Privacy notice
Privacy Policy Marine
Introduction: The document outlines the General Data Protection Regulation (GDPR) compliance, explaining the processing, sharing, and retention of personal data, and the security measures taken to protect this data.
Basic Principles
- Lawfulness, Fairness, and Transparency: Personal data must be processed lawfully, fairly, and transparently.
- Purpose Limitation: Data must be collected for specified, legitimate purposes and not processed further in a manner incompatible with those purposes.
- Data Minimization: Data collected should be adequate, relevant, and limited to what is necessary.
- Accuracy: Data must be accurate and kept up to date.
- Storage Limitation: Data should not be kept longer than necessary.
- Integrity and Confidentiality: Appropriate security measures must be taken to protect data.
Data and Target Groups
- Target Groups: Includes Defense personnel, their family members, reservists, third-party employees, external students, trainees, and visitors.
- Personal Data: Includes identification data, contact details, age, gender, photos, family composition, vehicle details, job history, salary information, qualifications, and more.
- Sensitive Data: Includes political opinions, religious beliefs, racial or ethnic origin, health data, and data related to legal matters.
Data Collection and Processing
- Purpose: Data is collected for analysis, evaluation, service provision, communication, legal compliance, and responding to official requests.
- Data Collection: Data is collected from existing government sources or directly from individuals.
- Data Retention: Data is retained as long as necessary for its intended purpose and then either archived or destroyed.
Data Protection
- Access Control: Only authorized personnel can access personal data.
- Auditing: Audits are conducted to track data access and modifications.
- Security Measures: Technical and organizational measures are in place to ensure data security.
Rights of Individuals
- Access and Correction: Individuals have the right to access and correct their personal data.
- Deletion and Restriction: Individuals can request data deletion or processing restriction under certain conditions.
- Objection and Consent Withdrawal: Individuals can object to data processing and withdraw consent at any time.
- Data Portability: Individuals can request data transfer to another party.
Data Sharing
- Within Defense: Data is shared within Defense for administrative purposes.
- Outside Defense: Data may be shared with external parties for social protection and legal compliance.
- Outside EU: Data is generally not shared outside the EU unless adequate protection is ensured.
Contact Information
- Information Manager Marine: comopsnav-im-marine@mil.be
- Data Protection Officer (DPO): dpo@mil.be
